Posters

iConference poster sessions provide an opportunity for present and future thought-leaders to display and discuss their research with key members of the information field. We welcome submissions of posters presenting new work, preliminary results and designs, or educational projects. Submitted posters must be original work, not published elsewhere.

First submissions will consist of a written poster proposal. After reviews are complete, accepted authors will then create a final graphical poster for presentation at the iConference.

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iConference Poster Proposals undergo a rigorous double-blind review process, managed by the Poster Chairs. Confidentiality of submissions is maintained during the review process. Posters will be scored on innovation, contribution and quality of thought and writing. Submitted posters must be original work, not published elsewhere.

Presentation

All accepted posters will be presented virtually during iConference 2026 on the SCOOCS platform. Similar to research papers, they will be presented one-at-a-time in a series of individual presentations. Additionally, authors have the opportunity to present on-site if they can travel.

Poster presentations have a duration of 5 minutes followed by a short Q&A each and presenters can choose whether to use slides or their graphical posters for visualization.

Presentation instructions can be found here. All accepted graphical posters will be shown in virtual poster booths and are accessible for registered participants 24/7.

All authors who presented online will also have the opportunity to present on-site.

Publication

Accepted completed posters and final poster abstracts will be published in the IDEALS open repository. Authors are also allowed to deposit their work into their school's institutional repository.

Best Poster Award

The best Poster will be awarded with a sum of USD 300.

Guidelines

Conditions: It is mandatory that at least one author of each accepted submission registers during the Early Bird registration period to present their work at iConference 2026. The organizers reserve the right to withhold publication if these conditions are not met.

All posters must adhere to the complete guidelines. Submissions that do not conform to the lengths defined are subject to desk rejection by the chairs. All posters must be original work, not published elsewhere.

All submissions will be made using the secure ConfTool submission system.

Length: Up to 2,500 words (excluding captions and references)

Language: English

Template: iConference Poster Track Template

Pre-Recorded Presentations (optional): Presenters can hand in a pre-recording of their poster presentation. This recording will be available in the media library of the virtual conference platform for all participants 24/7 after the live presentation. Pre-recorded poster presentations are due Feb. 09, 2026. Please follow the presentation and recording submission guidelines.

Submit Pre-recording

First Submission

First submissions can be uploaded to the ConfTool submission site. The deadline for the first submissions is 15 September 2025.

Format: PDF
Written Poster Proposal: Up to 2,500 words (excluding references) describing your research or project
Template: iConference Poster Track Template
Keywords: All submissions must include at least three keywords
Anonymization: Author-identifying elements must be excluded from first submissions to facilitate double-blind review. Authors are encouraged to cite their own work in the third person, e.g., avoid “As described in our previous work [10], …” and instead use “As described by [10], …”.
File Naming: Please use all or part of your poster title as the file name

Note: Please do not submit the graphical poster in the first submission phase. After acceptance of your written poster proposal, you will be required to submit your actual poster in the final submission phase.

Final Submission

Final Written Poster Proposal Submission

Authors of accepted posters will submit a final version containing author-identifying information. Final versions should be uploaded to ConfTool by 09 February 2026.

Format: doc, docx
Template: iConference Poster Track Template
Keywords: All submissions must include at least three keywords
Authors are responsible for the accuracy of all substantive content, including numeric and bibliographic data. Manuscripts will not be copy edited by iConference organizers.

Final Poster Submission

Authors of accepted poster proposals will submit the final graphical poster containing author-identifying information and the Conftool ID of the poster. The final Poster should be uploaded to ConfTool by 09 February 2026.

Format: A1 PDF
Authors are responsible for the accuracy of all substantive content, including numeric and bibliographic data. Posters will not be copy edited by iConference organizers.

Acceptance of the final submission is conditional on the completion of changes that were identified during review. In making these changes, authors must adhere to the word limit of 2,500 words for their written proposal in the interest of fairness. If necessary, we suggest having a professional editor help identify redundant words and thoughts.

Authors have to provide details of these changes with their final submission. These details will be entered into ConfTool using the open field titled Remarks on This Contribution Section.

Posters that do not comply with the final submission requirements will be removed and not published in the IDEALS open repository.

Presenting On-site

Presenters of accepted posters can optionally request to present their poster onsite in addition to the mandatory virtual presentation.

If the author has requested an additional poster presentation slot on-site in Edinburgh, presenters need to provide a physical copy of their poster, which will be displayed on poster racks in the conference venue. The dimensions of your physical poster should not exceed 59,4 × 84,1 cm / 23,3 x 33,1 inches (equals A1 format). As with the virtual presentation, you will present your poster in a dedicated session. Your 5-minute presentation will be followed by a short Q&A. You are welcome to use slides or your graphical poster for visualization.