On-site Host (Partner A)

Name of the University

Name of the Department/School

We have the endorsement of our iSchools leadership team to host the iConference.

Main contact information

First Name

Last Name

Position

E-Mail

Partner B (if applicable)

Name of the University

Name of the Department/School

Contact Person Partner B

E-Mail Contact Person Partner B

Location Information

Mehrzeilige Adresse

Country/Region

Address

City

Zip / Postal code

Vision for iConference

Please briefly describe what you expect to gain from hosting the iConference.

Please briefly describe what would make the iConference hosted by your school unique.

Proposed iConference Dates

Please specify your preferred iConference dates. Please keep in mind that the iConference traditionally takes place in March or April. The virtual portion takes place before the onsite part. Please consider major international holidays (e.g. Easter holidays).

Your preferred onsite conference dates

Comments

Travel Information

Please upload an overview of estimated prices (USD) and travel times to your location from major cities of all inhabited continents.

Please provide a brief description of the expected route from the airport to your venue.

Venue Information

Potential Venue

University Campus

Conference Hotel

Others

Please mark all options that would be available at your venue:

Comments

Rental costs

No rental costs

Rental costs for all rooms expected

Some rooms will be free, some rooms need to be rented with costs

If there are costs for rooms expected, please list them here.

Venue Characteristics

Barrier-free access available

Barrier-free restrooms available

Rooms accessible via elevators

Free Wifi available

Power sockets available for participants to charge their devices

Air conditioner or equivalent available

Please describe the distance between the rooms (keynote room and session rooms e.g.).

Optional upload possibility for further venue information

Onsite Team

Please name the potential members of the onsite organizing committee.

Please describe the experience of the committee members in organizing conferences.

How many volunteers do you expect to involve in the onsite portion of the conference?

Will technical support be available for all rooms onsite?

Will the school provide zoom licenses to enable hybrid setups?

Does the team include people with marketing experience?

Conference Budget

Regardless of which option you choose, the iSchools Organization will provide 100,000.00 USD investment to organize the full iConference. 30,000.00 USD will be used to organize the virtual portion and 70,000.00 USD will be available for the onsite hosts to organize the onsite portion.

Which cost structure would you prefer?

We do not provide any additional funds. The iSchools Organization will assume full financial responsibility. We do not have any claim on any profits, but also do not take any financial risks.

Sponsored Option: We provide a certain amount of financial sponsorship, but we do not claim any ownership of the profits or assume any financial risks.

Shared Costing Structure: We provide a certain amount of financial support. Profits and risks will be shared with the iSchools Organization.

Not sure yet

Comment

Catering

Please provide an overview of estimated costs for conference catering including, lunch, coffee breaks, dinner and (optional) a reception for ca. 350 participants

Comment

Participant Accommodation

Please indicate potential accommodation options for participants in different price categories in USD. Please include their distance to the venue.

Optional Upload - List of Hotels

Freetime Activities

Please upload a short description of potential (free time) activities (e.g. sightseeing, guided tours etc.)

iConference Host Application Form