iConference 2012 | Presenter Instructions

Contents


Paper, AE, and Workshop Presenter Information

  • PRESENTATION LENGTH for PAPERS: Most paper sessions are 1 hour and 30 minutes (with 3 papers), a couple sessions are 2 hours (with 4 papers) in length. Each paper is allocated 30 minutes - please plan to use 20 minutes for your talk and 10 minutes for questions.

  • PRESENTATION LENGTH for ALTERNATIVE EVENTS and PROFESSIONAL DEVELOPMENT SESSIONS: AE events are taking a variety of formats--if it would be helpful, please consult with the organizer of your event to determine the exact expectations for the length of the presentational elements.

  • USING SHARED LAPTOP: Experience shows that sessions run more smoothly if it is possible to load all presentations given in a session onto a shared laptop. While we will have a few laptops available at the conference for this purpose, it is often easier to load all presentations in a session onto a laptop that belongs to one of the presenters in the session. Moderators are encourage to facilitate this for paper sessions--organizers of AE and PD sessions are encouraged to facilitate this for their event. Please make sure to bring your presentation on a USB memory stick such that it can be easily loaded on another computer.

  • USING YOUR OWN LAPTOP: If possible, please bring a laptop with your presentation loaded and tested. For ease of access, please place a link to your presentation on the ‘desktop’ of your laptop. Our technicians will assist (if required on request) in connecting your laptop to the data-projector in your presentation room. If you believe that you may need assistance from our technicians, please be aware that they are unlikely to be able to assist fully if the laptop’s operating system is not displayed in English.

  • ARRIVE EARLY: Please arrive early in the room in which you will give your presentation. This will allow time prior to the session to get presentations ready, and ensure a smooth-running session.

  • POWER CABLES: Don’t forget to bring the power cable for your laptop. For presenters coming from outside North America, please make sure to bring a travel adapter for your power cable that is compatible with the North American power socket. Click here for more information about power sockets.

  • APPLE-MACS: For Apple Mac laptops, please be sure to bring your VGA cable connector.

  • DATA-PROJECTORS: Most presenters will display their presentation using one of our data projectors, for which the standard resolution is 1024 x 768.

  • AUDIO: Please note that sound equipment is NOT available as a standard setup. If you require sound for your presentation, please let us know as soon as possible.

  • INTERNET CONNECTION: The hotel provides complimentary wi-fi access to all conference attendees. The instructions for wi-fi connection will be provided in your conference pack. However, we do not recommend that presenters rely on wi-fi for delivering their presentations.

  • PRE-CONFERENCE CONTACTS: Technical enquiries should be directed to IT Needs Coordinator Ivan Sestak. General enquiries about speakers needs should be directed to Speakers’ Needs Coordinator Kathleen Scheaffer.

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Poster Presenter Information
  1. We have two poster presentation sessions planned. The first will be held Wednesday, February 8, from 5:00 to 7:00 p.m. The second will be held Thursday, February 9, from 5:30 to 7:00 p.m. Both sessions will take place at our official conference hotel, the Toronto Marriott Downtown Eaton Centre Hotel, in the Trinity Ballroom.

  2. You will present your poster during both sessions and at least one presenter must be with the poster during both poster sessions.

  3. Each poster will have a space 46-inches wide by 64-inches high on which to place your display. The exact poster dimensions are up to you, but your poster must fit inside this space, so as to not encroach on others. We will have push-pins available. You do not need to fill this space; this is simply the size of the display boards we are using. A typical landscape poster should fit fine, as long as it is not wider than 46 inches. If you need other supplies, please bring them with you.

  4. Your poster is your presentation. No electricity or tables will be provided.

  5. We suggest a font size of at least 24 points for your poster text.

  6. The top left section of the poster must contain:

    • Your assigned poster number. This number is the same ID number that was assigned to your submission document in the ConfTool Conference System. It can also be found on our Posters page

    • Title of the poster

    • Name and institutional affiliation of each author

  7. Please put up your poster during the lunch break on Wednesday, February 8. The poster sessions will take place in the Trinity Ballroom. You can leave your poster up until the conclusion of the second poster session on Thursday night. All conference attendees will have access to the Trinity Ballroom Wednesday afternoon and the the whole day Thursday.

  8. Please take down your poster immediately after the second poster session on Thursday, Febrary 9. If needed, you can store your poster in the poster session room and pick it up the next morning. If you leave your poster in the room, please make sure your poster is clearly labelled with your name. Your poster will be available for pickup in room Trinity V the next morning.
  9. If you have any question, please contact Poster Chair Paul Marty.

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